RESOURCE LIBRARY

The Volunteer Room Assistant for FIRST Robotics Competition assists the Volunteer Coordinator with volunteer check in and/or monitors the volunteer room.

Responsibilities

• Work with the Volunteer Coordinator to be trained in the process of checking in registered volunteers, issuing name badges, volunteer t-shirts, and other volunteer recognition items
• Establish that the volunteer registration process is set and organized prior to check-in
• Obtain all necessary forms and documents from the Volunteer Coordinator before the start of the event. This may be in the form of links or paper documents.
• If equipment will be used during the registration process, ensure equipment is in working order and secure/store equipment at the end of each day
• Greet and check in volunteers as they arrive at the event; ensure that all volunteers check-in daily before starting their volunteer duties (ideally before breakfast)
• Ensure that only authorized individuals are permitted into volunteer areas, including the volunteer lounge
• Gather all completed necessary paper forms from volunteers and work with the Volunteer Coordinator/Pit Administration Supervisor to send them back to FIRST at the close of the event
• Break down registration table and equipment at the close of the event, and other duties as requested by the Volunteer Coordinator
• Volunteers should only congregate around the scoring table or playing field as is necessary to fulfill the duties of their volunteer position
• No one in official event apparel (volunteer shirt or FIRST/Partner staff clothing) around the playing field should be openly cheering for one team

Experience and Skills Needed

• FIRST experience not required
• Minimum age: 13
• An understanding of office technology, and the ability to utilize them is helpful (e.g., spreadsheets, printers, copiers)
• Self-directed individual
• Strong interpersonal, communication, and leadership skills
• Willingness to collaborate with others

Note: Event schedules vary. Please check the event schedule and talk to your Volunteer Coordinator for detailed information on when you are expected to arrive. Volunteers should arrive on site 15-20 minutes prior to the start of every shift to allow time to check in at the Volunteer Registration table.

Training

Training will be provided by the Volunteer Coordinator on site

Reporting Relationships and Supervision

• Direct Supervision and On-Site Support: Volunteer Coordinator

* Must read and comply with the Volunteer Handbook