RESOURCE LIBRARY

The Load-In/Out Crew for FIRST Robotics Competition is critical to the safety of teams, volunteers, and the public during load-in/out processes. This is a physically active position that requires facilitating smooth team traffic flow throughout the facility when the teams are transporting their materials, including their robots, in and out of the event venue at the start and end of an event. A volunteer does not need to fulfill both roles of Load-In Crew and Load-Out Crew; instead, they could fill either position independent of the other.

Responsibilities

• Arrive early and walk-through Load-In plan with Event Manager to help determine best placements for all volunteers both inside and outside the venue. Ensure that you understand the flow and are prepared to communicate it to other volunteers and teams.
• Work with the Safety Manager to ensure safety of all team members and volunteers that are taking part in the load-in/out process
• Direct teams as they are transporting robots, tool crates, etc. into and out of the event venue
• Keep aisles, hallways and team traffic pathways clear in the Pit at all times
• Know the location to all important areas of the venue (e.g. first aid station, Pit area, etc.) to provide adequate instruction as requested
• One volunteer may be asked to be the lead of this role to help direct others. Talk with your Volunteer Coordinator to understand who will be the lead.
• May be asked to work outside directing traffic in the load-in/out area and/or teams entering or exiting the venue
• Volunteers should only congregate around the scoring table or playing field as is necessary to fulfill the duties of their volunteer position
• No one in official event apparel (volunteer shirt or FIRST/Partner staff clothing) around the playing field should be openly cheering for one team

Experience and Skills Needed

• FIRST experience not required
• Minimum age: 13
  • Adults preferred but teens may be considered
• Approachable and friendly personality
• Strong interpersonal/communication skills
• Ability to take charge; be assertive, but tactful 
• Physically active position; ability to stand for long periods; walk the length of the facility
• General knowledge of facility and event layout (can learn this on-site before shift begins)

Note: Event schedules vary. Please check the event schedule and talk to your Volunteer Coordinator for detailed information on when you are expected to arrive. Volunteers should arrive on site at least 30 minutes prior to the start of their shift to allow time to check in at the Volunteer Registration table.

Training/Resources

Please review the following resource before the event:

• Team Load-In/Out Best Practices

Reporting Relationships and Supervision

• Direct Supervision: Event Manager
• On-Site Support: Event Manager and Volunteer Coordinator

* Must read and comply with the Volunteer Handbook.